Gathered Brain attends, qualifies, and schedules viewings for your team. Your agents gain 3 hours a day for what actually closes deals: viewings.
Gathered Brain
✓online · replies in < 1 min
Carlos M. (Lead from Idealista)
Hi, I saw the apartment on Mallorca St (ref: ID-8421). Is it still available? We'd love to visit as soon as possible.
23:14
CRM match: Property available (3 bed, €340,000). Initiating financial qualification.
Hi Carlos! Yes, the Mallorca St apartment is still available.
To arrange the viewing: do you already have pre-approved financing or do you need mortgage advice?
Yes, we have 80% pre-approved bank mortgage and savings for the rest. Looking to move in 2 months.
23:16
Excellent! You match the ideal buyer profile. Tomorrow Monday we have these open slots with Jordi:
📅 Option A: Tomorrow at 11:30 AM
📅 Option B: Tomorrow at 5:00 PM
Which one works best for you?
Automated attention active · Mon to Sun 24/7
A portal lead contacts several agencies at once. The agency that answers in the first minute gets the viewing. Gathered Brain enters WhatsApp, portals, and CRM to reply instantly, even on Sundays and late nights.
Automate the entire initial intake so your agents focus exclusively on visiting and closing transactions.
Replies with property details and keeps the conversation flowing.
Answers questions about floor area, layout, community fees, or conditions instantly using live property data.
Detects budget, mortgage approval, and urgency: your team only sees high-intent prospects.
Separates qualified buyers with confirmed funds from casual inquiries so agents don't waste time.
Proposes available slots and books them in the agent's calendar.
Offers open slots synchronized with each area commercial and sends automatic reminders to eliminate no-shows.
Every conversation is logged without manual copying and pasting.
Full chat transcripts, buyer profile summary, and notes sync directly into your existing CRM.
The time wasted filtering WhatsApps, chasing tire-kickers, and typing notes into the CRM turns directly into commercial viewings.
Adjust the number of agents to see time saved and payroll value recovered.
Where do those 3 h/day per agent come from?
+240 h / mo
4320 € / mo
~120 more viewings per month
Full 5-question diagnosis at /calculadora-ahorro
Fast rollout
A guided, frictionless setup. We handle all integrations so your team stays focused on everyday business.
We securely link your WhatsApp Business number, your Idealista, Fotocasa, and Habitaclia accounts, and your current real estate CRM.
We tailor response tone, buyer qualification questions, viewing time windows, and area agent assignments.
AI starts answering immediately, screens casual inquiries, and deposits qualified appointments into agent calendars.
Less phone time with tire-kickers, zero leads unanswered in the first minute, and more on-site viewings closing sales.
See the live workflow: lead intake, sub-60-second reply, buyer screening, and calendar appointment confirmation.
Play product demo
How it handles WhatsApp and books appointments
We'll show you live how it connects to your WhatsApp, portals, and CRM. No generic presentations.
Everything you need to know about automated lead responses, integrations, and day-to-day operations with Gathered Brain.
With an AI assistant that handles initial contact. Gathered Brain replies in under 1 minute on WhatsApp and portals, qualifies buyers, and schedules viewings. Your agents only step in when an appointment is confirmed.
Have questions about your specific CRM or portals?
In the demo we will show you exactly how it integrates with your setup.
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